Where is my money going?
The 20-Minute Subscription Check-Up
A free Google Sheet with five short steps that shows what you pay for your website, email, courses platform and every small subscription in between, then helps you decide what stays, what merges and what goes.
Free. No fake deadlines. Unsubscribe any time.
What's inside
A five-step sheet you fill in once
List your tools, say what each one does, add the cost, mark what your students see, then decide: keep, merge or cancel. Each step has a suggested time, so you always know how far along you are.
Every login, link and subscription in one place
Email, website, hosting, payments, scheduling, course platform, and all the tiny ones too.
Monthly and yearly totals, worked out for you
The $3 here and $9 there are easy to ignore one at a time. This shows what they add up to together.
A "what do my students see?" column
It separates the behind-the-scenes tools from the ones your students actually touch, so overlaps become obvious.
A keep, merge or cancel decision for every line
You finish with a short list of next steps, not a vague feeling that you should “sort it out someday”.
A separate learning step
Courses, trainings and certifications get their own tab with a “worth it?” column, so they don’t mix into your monthly tool costs.
Five steps. About 20 minutes.
Times are suggestions, not rules. Take as long as you need.
1
List your tools
2
Say what each one does
3
Add the cost
4
Mark what your students see
5
Keep, merge or cancel
Five steps. About 20 minutes.
Times are suggestions, not rules. Take as long as you need.
List your tools
Every tool, login and subscription your business uses, one per row.
Say what each one does
One plain line each. If you can’t say what it does, that’s useful to know.
Add the cost
Monthly or yearly, plus the price. The sheet does the maths.
Mark what your students see
Yes for the tools your students or clients actually touch, no for the rest.
Keep, merge or cancel
Pick one for every line. Deciding is the whole step.
This Check-Up is for you if...
- You pay for your website, email, scheduling and payments on different platforms and couldn't give me the monthly total without opening four tabs.
- You signed up for a free trial "just to try it" and you're not completely sure whether it's still charging you.
- Two or three of your tools do overlapping jobs, and you're not sure which one your students actually use.
- You've taken courses, trainings and certifications over the years and never added up what they cost.
- You already suspect your setup is messier than it needs to be, and you'd like to fix it properly instead of adding another quick patch.
Real numbers, from my own business
There are no testimonials here yet, and I’m not going to invent any. What I can show you is my own tracker.
My own expense tracker. Course and community names blurred.
in a single month, tools and courses together. Scheduling, video, email marketing, website tools and memberships, each billed separately.
for my tools, plus one marketing membership at $500 a year.
One platform for my website, hosting, course platform, emails and calendar: about $81 a month ($970 a year).
Google email: about $10 a month.
Claude: $20 a month.
“I tracked every tool in my business, and some months the total came to close to $600. I cancelled five of them (Loom, Calendly, ConvertKit, Zoho and Elementor Pro) because one platform and my Google email now cover the same jobs. The sheet you’ll get is the method I use to keep it that way.”
Angeliki, The Yogi Creative
Who's behind this?
Hi, I’m Angeliki. I’m a Greek living in Italy, 11 years on the mat, with an engineer’s brain and a program manager’s love of checklists. I help yoga and fitness instructors tidy up the business behind their classes.
I made this Check-Up because when I tracked my own business, I found a pile of small charges I’d forgotten about, plus thousands of dollars spent on courses over the years. Once I could see it all on one page, the clean-up took an afternoon. This sheet is where I’d start with anyone who tells me their setup feels messy.
Ready to see where it goes?
Free. No fake deadlines. Unsubscribe any time.